Drugs

Non-PBS drugs are a treated as a unique category of drug. Stock management is available allowing your business to stay ahead of its requirements and track usage.

Finding a drug

1. Go to the ‘Settings’ page.
2. Click on the 'Batch Stock & Drugs' button.
3. A list of batch stock and drugs are shown under ‘Batch Stock & Drugs’ including their stock on hand and days until expiry
   1. A ‘Low Stock’ alert will also appear here when relevant.
   2. Days until expiry is displayed under ‘Days Till Expiry’. An ‘Expiring Soon’ alert will also appear here when relevant.
4. To find your desired drug you may either:
   1. Find the name in the list. This can be simplified by adding filters:
      1. Click on the ‘With Tag’ drop-down menu and select a tag from the list to apply to the search.
      2. Click on the ‘Search Supplier’ drop-down menu and select a supplier from the list to apply to the search.
      3. Click ‘Show Archived’ to display archived drug in the list.
      4. Click on the three vertical dots to click on ‘Show low stock only’.
   2. Begin typing the name of the drug into the search bar and select the desired drug from the list.
5. Hovering over the name of the drug will display a summary of the drug history of use which can be displayed at different time intervals

• Add minimum stock on hand for each drug to highlight stock that drops past the required amount on hand.

1. Once found click on the drug to view it.

Adding a drug

1. Go to the ‘Settings’ page.
2. Click on the 'Batch Stock & Drugs' button.
3. Click on the ‘New Drug' button.
4. Add a drug Name and Quantity & Form.
5. Add a description, select a schedule and labels from their drop-down menus.
6. Add pricing details including the price, Compare-at-Price (RRP) and select whether to charge tax on this variant or not. Specify the Cost per item to auto-calculate the profit and margin.
7. Enter the inventory details including the SKU, barcode and initial stock on hand.
8. Select the preferred supplier from the drop-down menu.
9. Enter the preferred quantity and purchase price.
10. Add the ‘Minimum Stock on Hand’ desired before a low stock alert is given.
11. Under ‘Tags’ add a tag if required.
    1. Click on the drop-down menu to add a tag that has already been created in the system to the ingredient.
    2. To create a new tag, begin typing the desired tag under ‘Tags’ and press the Enter / Return key to add it.
    3. To remove a tag click on the close near its name.
12. Click on the ‘Create’ button when finished to create the new product.

Editing a drug

1. Go to the ‘Settings’ page.
2. Click on the 'Batch Stock & Drugs' button.
3. Find the desired drug and click on the name to begin editing.
4. Click on the ‘More Actions’ drop-down menu to archive the product if required.
5. Available stock on hand and Total stock on hand is displayed.
6. Click on the edit icon near the Available SOH units to adjust the quantity of stock.
7. Click on the edit button near the drug name at the top or hover over the overview information and click on the edit icon to begin editing the batch stock details.
   1. Edit the drug Name and Quantity & Form.
   2. Edit the description or schedule and labels from their drop-down menus.
   3. Edit pricing details including the price, Compare-at-Price (RRP) and select whether to charge tax on this variant or not. Specify the Cost per item to auto-calculate the profit and margin.
   4. Edit the inventory details including the SKU, barcode and initial stock on hand.
   5. Select the preferred supplier from the drop-down menu.
   6. Enter the preferred quantity and purchase price.
   7. Under ‘Alerts’, edit the alerts for ‘Minimum Stock on Hand’.
   8. Under ‘Tags’ current ingredient tags can be seen, added, or removed.
8. Under 'Collections', add the drug to any existing collection for easy identification.
9. Under ‘Tags’, current batch stock tags can be seen, added, or removed.
   • Tags are used to aid in searching and can also be used as a form of communication to other users. E.g. indicating a batch stock is hazardous or in the fridge.
   1. Click on the drop-down menu to add a tag that has already been created in the system to the batch stock.
   2. To create a new tag, begin typing the desired tag under ‘Tags’ and press the Enter / Return key to add it.
   3. To remove a tag click on the close near its name.
10. Under ‘Product Image’ edit or add an image for the drug
    • Take or choose a photo using a mobile or tablet to upload straight from your camera to the batch stock
11. Under ‘History’, the history of use for the drug is shown including an interactive graph which can be set at different time frames. The total use of the drug at the selected time frame is also seen underneath.
12. After all edits are made click on the ‘Save’ button to save all changes to the drug.